Governor and Administrator Training Conference 2008

General Information

This page contains important information for newly elected CKI District Governors and CKI District Administrators regarding the 2008 Governor and Administrator Training Conference.

INCLUDED HERE:

• General Conference Logistics
• Conference Overview and Learning Objectives
• Suggested Items for Distribution
• Information on Registration and Merchandise Orders
• Code of Conduct for Governors
• Medical Form for ALL attendees (Governors and Administrators)
• Travel Form

Conference Logistics

DATE: The 2008 Governor and Administrator Training Conference will be held April 3-6, 2008. The conference begins with dinner at 6:00 p.m. on Thursday, April 3, and concludes at 11:00 p.m. on Saturday April 5 . Please plan on arriving no later than 5:00 p.m. on Thursday, April 3, 2008 and departing anytime on Sunday morning, April 6. (Please be sure to see the NEW THIS YEAR section)

LOCATION: This year’s conference will be held at Jameson Camp, 2001 S. Bridgeport Road, Indianapolis, Indiana 46231, 317-241-2661. For more information, please visit the Jameson Camp Web site.

NEW THIS YEAR: All attendees have the option to attend Club Leadership Education training on Sunday morning. If you wish to attend, you will need to alter your travel arrangements to allow you to leave no earlier than 1:30 p.m., EST on Sunday. The training will end at 11:30 a.m., EST. Also, since Saturday, April 5th is Kiwanis One Day, we have arranged a very special service opportunity for all attendees. You don't want to miss it!

TRAVEL INFORMATION: Indianapolis is easily accessible by auto, train or plane.

AUTO: Jameson Camp is located in the southwest corner of the city, easily accessible from the interstate. Use this link to get directions to Jameson Camp.

TRAIN: Trains arrive in Indianapolis at Union Station, which is located in the center of the city. From the train station, a cab ride to Jameson Camp will take about 10-15 minutes and cost approximately US$20.00 one-way.

PLANE: Planes arrive at Indianapolis International Airport, located on the city’s west side. The camp is approximately 15 minutes from the airport. CKI will be running shuttle pick ups throughout the day. Please be sure to provide arrival and departure dates and times when you register. When you arrive, proceed to the baggage claim area and pick up your luggage. Then proceed to Ground Transportation to get a CKI shuttle.

HOW TO PREPARE: Each attendee should come with a working knowledge of:

• Your District’s Bylaws
• CKI Board Policies which relate to District operations
• Kiwanis Board Policies which relate to CKI

Your understanding of these documents, as well as the basic CKI literature, will be important to your participation in the conference. If you need copies of any of these documents, please contact the Member Services department at the International office at 317-875-8755, ext. 1-411.

WHAT TO BRING: Please arrive in Indianapolis with the following materials:

• A notebook and a pen.
• A complete roster of 2008-09 district board members with school names, addresses, cell phone numbers, e-mail addresses, and graduation dates.
• Your completed medical form and code-of-conduct.
• District materials you wish to share with other districts (see attached list for suggestions).
• Items to swap, give-away, share (leftover convention souvenirs, district pins, t-shirts, hats, trinkets, etc.).
• An extra tote bag or a piece of luggage as you will receive materials and a variety of other things that will need to be carried home.

WHAT TO WEAR: The dress code, with the exception of Friday morning (Governors Only), is casual – appropriate jeans/khakis/slacks and appropriate
t-shirts/tops/shirts and closed toed shoes. Flip flops are appropriate for shower areas only. (NOTE: If you have to ask "should I wear this?" You probably shouldn't.) Governors, please bring one professional outfit (i.e., dress, suit, sports jacket, or suit and tie) for Friday morning as your official Governor photo will be taken. In late March, Indianapolis can be cool, especially at night; also meeting areas are frequently cool so bring a sweater or jacket. As you pack, remember you are representing your district.

FINANCES: Your accommodations, linens, program materials and meals (Thursday dinner through Sunday breakfast) are covered for you. Governors will receive an official name badge with your name, district, and CKI word mark. You should bring sufficient cash to cover extra meals you may need while traveling, and tips and any miscellaneous expenses you anticipate.

CKI will pay the full cost for one Governor and one Administrator from each district. If a guest is attending the conference, he or she will be responsible for the costs of all meals, lodging, and program materials. Please contact CKI Staff for cost.

SUPPLIES: If you wish to take delivery of CKI or Kiwanis merchandise while you are in Indianapolis, please submit your order ahead of time. Simply submit your order form via the CKI Web site, click here. Please note in the Special Instructions section of the order form that you will pick up your merchandise on April 3 at GATC. Your order will be waiting for you when you arrive on Thursday. Payment must be done by credit card, and orders must be received by Monday, March 17, 2008, in order for your items to be ready for you when you arrive. Please be aware that name badges and engraved items may require additional time.

Conference Overview

During the 2008 Governor and Administrator Training Conference, Governors and Administrators will explore the One Degree of Difference. The thermometer represents commitment, service, attitude, leadership, kindness, belief, focus, and perseverance. With each of these, Governors and Administrator can reach One Degree of Difference.

The conference format is interactive and “hands-on”, following the belief that the attendees bring tremendous knowledge with them and that, as a group, powerful thinking will happen benefiting all those in attendance.

The main focus of the Governor and Administrator Training Conference is defining the position of Governor as an officer of CKI. An overview of the various roles that Governors and Administrators serve within their districts will also be an important part of the conference. How each leader applies these concepts in practice will vary according to leadership style, district demographics, Kiwanis involvement, and the leadership with whom you work.

Learning Objectives

To provide an opportunity for all in attendance to:

• Share and hear ideas about proven operational methods that have worked within other districts.
• Work together to be problem solvers.
• Define the roles and responsibilities of being an officer and volunteer.
• Become informed on International programs, plans, and practices.
• Provide input at the International level regarding the future of the organization.
• How to work together in your Sub-regions.

To provide an opportunity for a Governor and Administrator team to:

• Lay a foundation for an effective working relationship.
• Begin to understand each other’s roles and responsibilities to each other, to the district, the Sub-region, and to International.
• Determine how to continue to meet district and Sub-regional specific training needs.

Suggested Items for Distribution at the Conference

There will be several opportunities throughout the conference for an exchange of information. Bring examples of any or all of the listed items. There will be approximately 70 people in attendance. Copies of materials cannot be made during the conference.

• District Bulletins
• District Convention Programs
• District Project Information
• Officer Training Program Materials and Agendas
• Agendas/Programs for Divisional Rallies, Fall Trainers and Club Officer Training CKI District Committee Structure
• Committee Agendas and Report Structure
• Convention Give-Aways, District Pins, etc.

Checklist of Things To Do

• REGISTER
  The registration form must be submitted by March 17, 2008. In the event you are elected after this date, complete the form within 24 hours of your election and submit it on-line to ensure your registration.
• Submit your merchandise orders. If you wish to take delivery of CKI or Kiwanis merchandise while you are in Indianapolis, please submit your order ahead of time. Simply submit your order form via the CKI Web site, click here. Please note in the Special Instructions section of the order form that you will pick up your supplies on April 3 at GATC. Your order will be waiting for you when you arrive on Thursday. Payment must be done by credit card, and orders must be received by Monday, March 17, 2008, in order for your items to be ready for you when you arrive.
• Complete your MEDICAL (ALL ATTENDEES) and CODE OF CONDUCT forms (GOVERNORS ONLY) prior to arriving in Indianapolis.

If you have questions, please contact: Gloria Bidgood, CKI Program Specialist at 317-217-6123 or e-mail.